- Greet and welcome visitors, clients, and employees with professionalism and a friendly attitude.
- Answer, screen, and forward incoming phone calls in a polite and efficient manner.
- Maintain a clean and organized reception area.
- Handle incoming and outgoing mail, packages, and courier services.
- Manage visitor logs and issue visitor passes as needed.
- Assist in scheduling meetings, appointments, and conference calls.
- Prepare and distribute correspondence, emails, reports, and other documents.
- Maintain and update office records, databases, and filing systems.
- Order and manage office supplies and inventory as requested.
- Coordinate travel arrangements and accommodations for staff when required.
- Assist with special projects, data entry, and document preparation as needed.
- Ensure office equipment (printers, copiers, phones, etc.) is functioning properly and coordinate maintenance when necessary.
- Support HR and other departments with onboarding new employees and maintaining employee records.
- Assist in organizing company events, meetings, and training sessions.
- Enforce office policies and procedures to maintain a professional work environment.
- Interaction with a variety of staff, clients, and vendors in a positive manner.
- Provides administrative support by performing a variety of secretarial/clerical functions.
- Maintains confidentiality regarding school matters.
- Maintains an orderly accounting filing system whether electronically or paper
- Performs other tasks consistent with goals and objectives that support the vision and mission of the Elbert County School System.
- Performs other duties as assigned.
- Regularly, predictably and reliably at work.
- Ability to be present at the physical work site
- Meets the certification requirements of the school system
Manage Employee Absences if assigned
25. Serves as site administrator for Absence Management (AESOP) & Time and Attendance systems.
26. Maintains accurate teacher and employee attendance records in the Absence Management system.
27. Secures substitute teachers and paraprofessionals as needed.
28. Follows work scheduling and attendance requirements in a regular, predictable and punctual manner.
Bookkeeping Duties if assigned
29. Counts and receipts all monies; assists with daily deposits to the bank.
30. Processes payments on accounts as they become due.
31. Enters all transactions into computer, posting in multiple accounts if requested
32. Maintains accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.
33. Submits requisitions and receipts in accordance to district procedures in a timely manner
34. Submits end of month, quarterly, and yearly reports to Chief Financial Officer as requested
35. Process purchase orders; review check requests for proper documentation; prepare checks to pay bills; post ledgers, and maintain balanced accounts.
36. Maintains file on all purchase orders, verifies receipt of materials against packing slips.
37. Collects students fines and deposit in correct accounts; keep documentation
38. Prepares all required reports and maintains all appropriate records.
39. Provides information to the accounts payable department and Chief Financial Officer as requested.
Data Clerk Duties if assigned
40. Enters and maintains accurate student data, including personal, attendance, academic, and behavioral records, as required for state, system, and school reports.
41. Generates a variety of student reports, such as enrollment and attendance records, class rosters, report cards, schedules, and Full-Time Equivalency (FTE) reports.
42. Maintains student scheduling for all terms, ensuring accurate placement in courses.
43. Manages student enrollment, transfers, and withdrawals, ensuring records are up to date.
44. Maintains records of student grades and absences for students’ permanent files.
45. Ensures student fines are paid and updates financial obligations in student records.
46. Prepares student honor roll lists and graduation lists, including class rank and averages.
47. Maintains accurate and current transportation data as required.
48. Assists in investigating student attendance issues and communicates with parents as needed.
49. Processes and transmits transcripts and other official student documents.
50. Runs grade verification reports for teachers to ensure accuracy.
51. Ensures students have proper registration materials and enters new students into the system database.
52. Works closely with the System Student Information Coordinator to ensure data accuracy.
53. Assists teachers and administrators with student information system inquiries.
54. Assists in the school office as needed.
55. Responds to inquiries in a timely and professional manner.
56. Demonstrates initiative in identifying potential issues or opportunities for improvement.
57. Attends staff meetings and professional learning opportunities as appropriate.
Athletic Department Duties if assigned
58. Processing Accounts Payables and Receivables along with monthly financials for athletic accounts.
59. Assist coaches with individual sports’ banquets (Fall, Winter and Spring)
60. Assign reserve seating and work with the True Blue Athletic Boosters.
61. Planning and organizing the annual physical day.
62. Schedules appointments, meetings and reserves facilities for teams and community members.
63. Maintain files and records included but not limited to (eligibility, gender equity, required participation forms).
64. Prepares and expedites purchase orders as assigned.
65. Orders, distributes, and keeps an inventory of supplies within the assigned department.
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